Supply Clerk

Job Summary

Under the direction of the Equipment Officer the successful candidate will be responsible for coordinating the efficient supply, inventory and delivery of equipment, tools and parts. Maintaining inventory control measures, managing the stock room, providing counter service, and providing regular pickup, packaging, receiving and on-road delivery of supplies. 

Duties and Responsibilities

• Perform cyclical counts and coordinate orders to ensure inventory accuracy in stores and fire stations.
• Conduct annual physical inventory check in stores and fire stations and manage the procurement of low and medium value items.
• Order, receive, maintain and issue stock room inventory to fire stations and in-store customers while ensuring accuracy of orders.
• Perform the physical handling, picking, loading, unloading and delivery of stock, equipment and supplies to support fire station and operational requirements throughout the City.
• Coordinate warranty claims.
• Administer the electronic inventory system including inputting of data and preparing inventory reports.
• Investigate issues with customer orders and related inquiries.
• Maintain SDS information for all products received, used or stored by the Stores section.
• Complete administrative functions as assigned and assist the Equipment Officer as required.
• Maintain work area in a clean and safe condition.
• Maintain a valid Ontario “G” driver’s licence.
• Perform other duties as assigned.

Skills and Qualifications

• Successful completion of secondary school education is required, post-secondary degree or diploma would be considered an asset.
• Minimum of 3 years of experience in managing inventory, vendor contracts and/or inventory control systems.
• Previous dispatch, warehouse, logistics, supply chain or business administration experience considered an asset.
• Proficiency with SAP R/3 (or an equivalent ERP system), inventory and maintenance interfaces, and computer applications such as INFOR, FASTER, Microsoft Word and Excel is required.
• Minimum of 3 years of demonstrated experience in executing low and medium value procurements is required.
• Proficiency in the research and preparation of specifications for the procurement of goods & services.
• Proficiency in formal Project Management methodologies is an asset.
• Familiarity with inventory control procedures and order desk operations in an industrial and/or municipality environment is an asset.
• Knowledge of Occupational Health and Safety Act, WHMIS and Hazardous Goods is an asset.
• Strong oral and written communication skills, interpersonal and excellent customer service skills are necessary in order to maintain positive working relationships.
• Excellent organizational skills, attention to detail and ability to work independently.
• Ability to multi-task in a changing environment is essential.
• Must be physically capable of lifting, moving and carrying fire equipment and supplies to a maximum of 20 kilograms along with the ability to stand for extended periods of time.
• Must possess a Class “G” Ontario driver’s licence. A driver’s abstract acceptable to the City of Mississauga is required.