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Payroll Supervisor

Req ID: 9121
Vacancy Type: Permanent 
Number of Positions: 1  
Closing Date: 08/06/2020

Job Summary

Reporting to the Manager, Payroll, the Supervisor of Payroll is responsible for leading the administration of the City’s payroll processing operations, and directly manages the work of the Corporate Payroll Coordinators. 

Due to Covid-19, most of our offices are currently closed to protect the health and safety of our employees, clients and community. As such, this position will be required to work remotely for an undetermined period. Once our offices re-open you will report to 300 City Centre Drive, Mississauga. 

Duties and Responsibilities
  • Leads, coaches, hires and develops the Corporate Payroll Coordinators responsible for pay processing, including the oversight and decision-making on hiring, discipline and staff development in line with the City’s Corporate Policies.
  • Oversees the timely and accurate processing of payroll data for the Company’s 4 payroll runs (Permanent, Temporary, ATU-Transit, CUPE 66 )
  • Assists the Payroll Manager in enforcing and maintaining Payroll process controls and legislative requirements
  • Coordinates Payroll reporting statistics and benchmarking for Payroll Manager review.
  • Ensure job training descriptions and manual are up-to-date for cross-training, rotational support, and backup purposes.
  • Review and perform audits on Payroll Administrator & Assistants’ payroll data entry in SAP.
  • Implement changes resulting from collective agreement settlements, corporate policy updates, and employment or pension legislation.  
  • Supports the Corporate Payroll Coordinators with weekly payroll processing, if required, to minimize and/ or eliminate the need for overtime. 
  • Provide oversight, direction, problem solving and troubleshooting for all daily payroll operations.
  • Support the Manager on cross-functional projects and improvement efforts
  • Develop and implement annual payroll calendars to identify submission dates that align with pay operating schedules annually
  • Regularly reviews payroll data for discrepancies and variances to ensure payments comply with policies, regulations and collective agreements.
  • Review reconciled T4 summary  before final T4 distribution
  • Oversee the reconciliation of applicable deductions (e.g. CPP, EI, Income Tax)
  • Prepare new payroll wage type work requests as required 
  • Periodically review wage type mapping to appropriate cost element and year-end report to align with the legal requirement and union collective agreement
  • Lead annual reporting processes on behalf of Payroll as directed by the Manager 
Skills and Qualifications
  • A minimum of 5 years’ experience in a payroll service environment
  • Leadership and Supervisory experience
  • Certified Payroll Manager Certification (CPM) is preferred.
  • Strong verbal and written communication skills
  • Excellent analytical skills and attention to detail
  • Previous experience using SAP HCM and associated UX software (e.g. Fiori) preferred
  • Strong technical knowledge of MS Excel and other Office applications is required
  • Broad knowledge of Tax legislation, Record of Employment ROE legislation, Worker Compensation guidelines and other relevant Canadian legislation.
  • Experience in unionized environments and a comfort in applying the terms of a collective agreement
  • Strong experience in a defined benefit pension environment
  • Experience and a proven track record in implementing technology and process improvements


Hourly Rate/Salary: $ 80,638.00 - $ 107,518.00 
Hours of Work: 35 hours per week 
Work Location: 300 City Centre Drive, Mississauga, ON
Department/Division/Section: CPS/Corporate Services Dept , CPS/Finance Division , Financial & Treasury Services 
Non-Union/Union: Non Union 


A Criminal Record Search will be required of the successful candidate, their own expense, to verify the absence of a criminal record for which a pardon has not been granted.


We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 


All personal information is collected under the authority of the Municipal Act. 


We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.     




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