Parts Inventory Coordinator

Job Summary

Under the direction of the Supervisor, Stores the successful candidate will provide maintenance parts in a timely, cost-efficient fashion, and manage inventory, while providing one to one customer service on a daily basis to both internal and external customers.

Duties and Responsibilities

• Responsible for maintaining parts inventory, ensuring stock items are ordered and available in a timely manner.
• Responsible for maintaining inventory management system accuracy and integrity.
• Responsible for maintaining inventory based on seasonal business needs.
• Responsible for preparing and monitoring contract/tender documents ensuring its validity, accuracy, and integrity.
• Recommend changes to contract documents as business needs change.
• Coordinate with internal departments to ensure consistency in purchase of fleet item(s) required City-wide.
• Liaise with purchasing department as required by Purchasing by-laws.
• Responsible for quality control of parts delivered, and reliability monitoring.
• Responsible for maintaining and monitoring the service levels, customer service and responsiveness of the parts staff.
• Liaise with Supervisors/Manager regarding any issues related to parts, inventory or staffing.
• Ensures parts catalogue and cycle counting is updated.
• Follow-up with back-orders.
• Stay current with market trends and make recommendations related to parts to increase efficiencies.
• Performs duties of counter person to provide service to mechanics as required.
• Posts inventory to computerised system and prices all work orders as required.
• Performs other related duties as assigned.

NOTE:          

• Overtime call-ins will be required.
• Candidate must be willing to work all shifts (including all Ontario civic and statutory holidays):
  • Shifts include:
    • Sunday to Thursday 3:00 pm - 11:30 pm
    • Friday to Tuesday 3:00 pm - 11:30 pm
    • Tuesday to Saturday 11:00 pm – 7:30 am
    • Friday to Tuesday 11:00 pm – 7:30 am
  • Planned shift:
    • Tuesday to Saturday Afternoons 3:00 pm – 11:30 pm
• Physical demands of the position include; frequent lifting, standing, bending and carrying equipment of approximately 20 kg or greater.
• Perform duties in both indoor and outdoor setting, often exposed to varying climate conditions, including heat, cold, rain, and snow. 

Skills and Qualifications

• Minimum grade 12 education is required; post-secondary education in a related field is preferred.
• Skilled Trades Ontario 240P Parts Technician trades certificate or equivalent education and experience in inventory management.
• Minimum of 5 years of inventory management / stockroom / order desk / purchasing related experience in automotive industry; or an equivalent combination of education and experience.
• Extensive knowledge related to parts and inventory management is required.
• Knowledge of contract management is essential.
• Knowledge of Occupational Health and Safety Rules, WHIMS, and Hazardous Goods preferred.
• Ability to use equipment parts manuals related to Bus, Commercial Vehicles, Light Trucks, off road light and heavy equipment.
• Good organizational skills along with an ability to plan.
• Detail-Oriented with strong analytical skills.
• Demonstrated ability to communicate and provide excellent customer service to effectively deal with staff and suppliers/vendors.
• Experience with an automated fleet maintenance system is essential, basic knowledge of MS office computer applications.
• Must possess a valid, unrestricted fully-licensed Ontario Class “G” Driver's Licence or above (or equivalent for out of province applicants).
• Must have a 3-year Driver Record acceptable to the City with no record of driver's licence being suspended or revoked.