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Parts Inventory Coordinator

Req ID: 22916
Vacancy Type: Permanent 
Number of Positions: 1  
Closing Date: 02/07/2023

Job Summary

Under the direction of the Supervisor, Stores/Building and Route the successful candidate will provide maintenance parts in a timely, cost-efficient fashion, and manage inventory, while providing one to one customer service, on a daily basis to both internal and external customers.

Duties and Responsibilities

  • Complete internal order forms for supplies, parts and equipment as required for both inventoried and non-inventory material.
  • Receive and verify shipments; completes credit return forms for all stock items being returned.
  • Enter data into Fleet Management(EAM) system to maintain inventory records, perform cycle counts as required
  • Pick up parts and supplies from suppliers and other Transit garage locations as required.
  • Process and complete all New Bus Warranty and Product Warranty as required.
  • Distribute parts and supplies at the counters as required to both internal and external customers.
  • Perform daily consumable inventories i.e. fuel levels, oils, etc. and inform Supervisor of stock shortages.
  • Catalogue and identify all stock items on parts room shelves and re-arrange as required.
  • Package and/or label parts and supplies, obtain authorizations, organize transport and prepare weigh bills for shipment.
  • Perform clerical and administrative functions pertaining to the Stores Section as required.

Skills and Qualifications

  • Minimum grade 12 education is required
  • Minimum 5 years’ experience in a parts environment with extensive knowledge related to part and inventory management required. (Red Seal Certification would be an asset)
  • Heavy equipment knowledge within a Cummings/Voith environment and Transit Bus/Trucking industry parts knowledge would be an asset.
  • Demonstrated ability to use equipment parts manuals and/or utilizing various inventory programs.
  • Strong organizational skills along with ability to attend accurately to details.
  • Demonstrated ability to communicate and provide excellent customer service to effectively deal with mechanics and suppliers/vendors.
  • Strong knowledge or computer applications (Outlook, Word, Excel) required.
  • Knowledge of SAP and Fleet Management Systems(EAM) would be an asset.
  • Strong knowledge of OHSA, WHMIS, and Hazardous Goods preferred.
  • Previous experience in using and operating a Forklift is required.
  • Must hold a valid "G" License with a driving record in good standing and acceptable to the City. A Driver's Abstract will be required.



Hourly Rate/Salary: $ 56,653.00 - $ 75,540.00 
Grade: C 
Hours of Work: 40  (Night shift 11:00pm-7:30am)
Work Location: Mississauga Transit 
Organization Unit: T&W/MTMN Stores & Equipment 
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Mississauga Transit , MT Maintenance 
Non-Union/Union: Non Union 



Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting, unless the requirement to repost is expressed differently in a Collective Agreement.

If you are selected for an interview and your proposed transfer or promotion results in a real or perceived conflict of interest in relation to the Employment of Relatives Corporate Policy and Procedure, you must notify the Human Resources Representative as soon as possible.

If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005  and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.  If selected to participate in the recruitment selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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