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Operations Scheduler

Req ID: 27677
Vacancy Type: Part-Time
Number of Positions: 3
Closing Date: 01/23/2026

Job Summary

The Operations Scheduler plays a central role in coordinating and optimizing daily operational activities to ensure efficient workflow and on‑time delivery of transit services. This position is responsible for monitoring resource availability, and adjusting plans in response to changing priorities or operational constraints. The Operations Scheduler collaborates closely with cross‑functional teams—including route supervision, training, maintenance, and leadership—to balance workloads, minimize downtime, and support overall organizational performance. Success in this role requires strong analytical skills, attention to detail, and the ability to work and communicate clearly in a fast‑paced environment.

Duties and Responsibilities

Reporting to the Operations Supervisor - Scheduling, the successful candidate will:

Allocate daily resources (vehicles and operators) in accordance with the HASTUS schedule and daily demands.
Work with Operations Routes team including Route Supervisors and other Service Delivery staff to meet daily service delivery requirements with minimizing service cancellation and effectively assigning overtime work.
Monitor HASTUS to ensure accurate recording of operator check-in and work assignments
Ensure all open work is covered effectively on a daily basis, and in accordance with established policies and procedures, relevant legislation (ESA, OHSA, and HTA) and the Collective Agreement.
Utilize spareboard operators effectively to prevent and/or minimize interruption to daily service delivery.
Schedule and assign operators’ overtime work, administer and process overtime forms, adjust crews in HASTUS and ensure proper overtime procedures are adhered to.
Maintain accurate records related to operator attendance and administrative requests to support Operations Supervisors/Managers’ approval and follow up.
Prepare and process scheduled work based on calendar signup dates.
Prepare the daily vehicle parking plan and monitor the daily utilization of buses and change off cars in the garage and transit facilities.
Maintain close liaison with Control, Maintenance and the Operations Supervisors to ensure minimal service disruption on-road.
Monitor and report any violations of Transit rules and regulations.
Performs other related duties as required.

Please note that this position requires working various shifts, including weekdays, weekends, and holidays, as this is a 24-hour operation.

Skills and Qualifications

Graduation from Secondary School required and Post Secondary education preferred.
Must be available to work various shifts including Saturdays, Sundays and Holidays as this is a 24 hour operation.
Excellent analytical and decision making skills matched by strong attention to detail.
Comfortable with using computerized systems.
Must be able to work in garage and transit facilities, in all weather conditions, walking, standing and sitting for extended periods during the shift
Be able to multitask in a fast paced environment.
Demonstrated ability in customer service, communication, team work, initiative/self-management, accountability and adaptability.
Ability to maintain an effective working relationship with all employees in a unionized environment.
Familiar with scheduling software or garage management software like HASTUS, TOS, Trapeze Scheduling Suite or similar software.
Transit operations experience would be considered an asset.

Hourly Rate/Salary: $ 33.21 - $ 44.28
Grade: TD
Hours of Work: up to 40
Work Location: Mississauga Transit (Various Locations)
Organization Unit: T&W/MTOP - Service Delivery Scheduling
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Mississauga Transit , MT Operations
Non-Union/Union: Non Union

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting, unless the requirement to repost is expressed differently in a Collective Agreement.

If you are selected for an interview and your proposed transfer or promotion results in a real or perceived conflict of interest in relation to the Employment of Relatives Corporate Policy and Procedure, you must notify the Human Resources Representative as soon as possible.

If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to recruitment.accommodation@mississauga.ca citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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