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Maintenance Contracts Coordinator

Req ID: 17461
Vacancy Type: Permanent 
Number of Positions: 1  
Closing Date: 06/18/2021

Job Summary


Under the direct supervision of the Manager, Works Maintenance, the successful candidate will undertake the coordination of maintenance contract activities and other functions related to municipal works operations. Specific duties include:

Duties and Responsibilities


  • Assist the Manager, Works Maintenance in all aspects of contract administration including estimating, contract preparation and contract administration; maintenance of construction logs for payments and general records
  • Administer maintenance contracts in accordance with applicable policies and procedures
  • Monitor expenditures within budget allocations
  • Determine scope and prepare cost estimates on potential maintenance activities
  • Coordination of construction activities with contractors, supervisors, inspectors 
  • Assist in the preparation of departmental reports
  • Respond to complaints and enquiries from the public and elected officials, relating to maintenance contract activities
  • Provide functional guidance to staff assigned to assist in the administration of maintenance contracts
  • Liaise with internal departments and external agencies in relation to maintenance activities
  • Liaise with staff in Works Operations to ensure collaborative and effective use of City resources
  • Research new products and methods relevant to maintenance of infrastructure and provide input on the same
  • Assist in winter control including working shifts, vacation relief and 24 hour "on-call" 
  • Enrolment in the Winter Maintenance program
  • Perform other duties as assigned

Skills and Qualifications


  • Must have successfully completed a Civil Engineering program from a Community College and possess, or currently in the process of obtaining, a Certified Engineering Technologist (C.E.T) designation 
  • A minimum of five years of municipal maintenance and construction experience 
  • Must have demonstrated ability to administer maintenance contracts and understanding of basic budget monitoring functions including demonstrated attention to detail
  • Must be able to read and interpret municipal engineering drawings, standards, specifications and contract documents
  • Ability to effectively administer maintenance contracts, including coordinating and directing contractors in the activities of the various maintenance contracts assigned
  • Must have strong computer skills/aptitude in office software (i.e. Excel, Word, Hansen) 
  • Demonstrated leadership potential to provide functional guidance to seasonal inspection staff. 
  • Excellent verbal communication and interpersonal skills to effectively deal with residents, contractors, developers, utility companies, external agencies and other interested parties. 
  • Demonstrated tact and diplomacy when dealing with the public and elected officials
  • Effective decision making and problem solving skills with the ability to determine an effective course of action that drives progression
  • Strong organizational skills with the ability to manage multiple competing tasks
  • A current valid driver's license, possession of clean driving record and use of a reliable vehicle
  • To advance to the interview stage, the applicant must achieve a score of 65% or above on the technical assessment


Hourly Rate/Salary: $ 82,049.00 - $ 109,400.00 (Subject to change upon union settlement)
Hours of Work: 40 
Work Location: Mavis Yard: Common Building 
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Works Operations & Mntce Division , Works Admin,Operations & Maintenance 
Non-Union/Union: Union 


A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act. 

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.     




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