Apply now »

Executive Assistant

Req ID: 27681
Vacancy Type: Permanent 
Number of Positions: 1  
Closing Date: 01/30/2026

Job Summary

 

The Executive Assistant provides high-level, confidential, and strategic administrative support to both the City Manager and the Commissioner of Community Services. This role ensures the seamless operation of both offices by managing complex priorities, coordinating cross‑departmental initiatives, and serving as a key liaison between senior leadership, Council, staff, and external partners.

 

Duties and Responsibilities

 

  • Manage schedules, ensuring alignment with key priorities and proactive logistics planning.
  • Prepare briefing notes, presentations, correspondence, and executive documentation.
  • Research and consolidate confidential information to support decision‑making.
  • Coordinate communication between the City Manager’s Office and Directors, Mayor and Councillors’ Offices and other City departments.
  • Provide administrative support for committees, task forces, and working groups.
  • Track corporate reports, escalated service requests, and priority issues.
  • Maintain filing systems, records, and tracking mechanisms.
  • Manage communication channels, triaging inquiries and ensuring timely responses.
  • Oversee purchasing, expenses, and budget‑related activities.
  • Support administrative staff across departments.
  • Act as a professional point of contact for staff, elected officials, and the public.
  • Support corporate initiatives, special projects, and operational improvements.

 

Skills and Qualifications

 

  • Post‑secondary education in business administration, public administration, or related field. 5+ years’ experience supporting senior executives (municipal experience preferred).
  • Exceptional organizational, time‑management, and prioritization skills.
  • Ability to manage confidential and politically sensitive information.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft 365, SAP, WebEx, and related systems.
  • Ability to work independently and adapt in a fast‑paced environment.
  • Experience with financial tracking, business analysis, or Lean methodologies is an asset.

 

 

Work Environment

 

  • Primarily office‑based role with extended screen use.
  • Occasional after‑hours meeting support required.
  • Light lifting of materials as needed.

 

Hourly Rate/Salary: $ 78,602.00 - $ 104,806.00
Hours of Work: 35
Work Location: Civic Centre
Department/Division/Section: CMO/City Manager's Office , CMO/City Manager's Office , City Manager's Office
Non-Union/Union: Non Union

 

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to recruitment.accommodation@mississauga.ca citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

 

Apply now »