Apply now »

Customer Service Representative

Req ID: 25115
Vacancy Type: Temporary 
Number of Positions: 2  
Closing Date: 05/25/2024

Job Summary


Under the supervision of Supervisor, Permit Administration Services, the Customer Service Representative receives and processes permit applications and payments following relevant City policies. The position also provides information to staff and customers, provides back up and support to other team members, attends meetings and contributes to the efficiencies of the Technical Services section.

Duties and Responsibilities


Reporting to the Supervisor, Permit Administration Services, the successful candidate will bring value to the (PAS) team through efficiently completing permit administration processes, payments, and delivery of services.

•    Responds to e-mail, telephone; provides guidance and answers questions regarding PAS related processes, counter services, and refers inquiries to the appropriate City sections or staff for assistance 
•    Receives permits applications and ensures that all required application information and associated documentation is submitted and correct 
•    Enters and processes permit applications in an enterprise system accurately and in a timely manner
•    Tracks permit application progress, enters updated information and processes the permits
•    Advises applicants of the status of their permit application and the required fees and/or security deposits payments 
•    Receives and processes payments and deposits, including Letters of Credit ensuring compliance with Cash Handling Policies 
•    Assigns correct GL accounts to payments and issues receipts 
•    Ensures the safe keeping of funds and sensitive information and maintains records 
•    Assists with the reconciliation of daily revenues and bank deposits
•    Interacts and collaborates with other divisions and sections regarding permit process, fee payments, security deposits and other counter services 
•    Attends and participates in team meetings and other meetings and keeps up to date with changes procedures 
•    Performs other duties as assigned

Skills and Qualifications

•    Post-secondary education in Business Administration or a related field 
•    Minimum 3 years of counter/customer service experience dealing with permits and/or payments 
•    Excellent interpersonal and customer service skills along with demonstrated commitment to service excellence, quality and client communication 
•    Experience in cash handling procedures, including reconciling daily cash and Point of Sales transactions and preparation of bank deposits 
•    Strong attention to detail and math skills are required to ensure correct payments are processed and allocated to the appropriate account numbers 
•    Excellent verbal and written communications skills with the ability to explain complex procedures to customers and others 
•    Strong computer skills with proficiency with Excel, SQL, Word, powerpoint, and an understanding of database systems 
•    Proficient with Infor Public Sector Enterprise System 
•    Able to deal with irate/difficult customers as well as stressful and unpredictable situations 
•    Ability to work well under pressure and prioritize what needs to be done
•    Able to adapt to changing priorities and be able to multitask on a regular basis 
•    Strong organizational and interpersonal skills combined with the ability to work productively and collaboratively with the immediate team, staff, residents, contractors and external agencies 
•    Ability to work independently with minimal supervision as well as work collaboratively in a team environment 
•    Must exercise tact and diplomacy, and maintain a high standard of confidentiality with sensitive information

Hourly Rate/Salary: $ 28.46 - $ 37.95 
Hours of Work: 35 
Work Location: Mavis Yard: Common Building 
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Works Operations & Mntce Division , Technical Services 
Non-Union/Union: Non Union 


A Criminal Record and Judicial Matters Check (Level 2) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act. 

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent. 

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. 

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.   



Apply now »