Coordinator, Maintenance Contracts

Job Summary

Under the direct supervision of the Supervisor, Contract Maintenance, the successful candidate will undertake the coordination of maintenance contract activities and other functions related to municipal works operations. Specific duties include:

Duties and Responsibilities

•    Assist the Supervisor, Contract Maintenance in all aspects of contract administration including estimating, contract preparation, and contract administration; maintenance of construction logs for payments and general records.
•    Administer maintenance contracts in accordance with applicable policies and procedures.
•    Monitor expenditures within budget allocations.
•    Determine scope and prepare cost estimates on potential maintenance activities.
•    Coordination of construction activities with contractors, supervisors, inspectors.
•    Assist in the preparation of departmental reports.
•    Respond to complaints and enquiries from the public and elected officials, relating to maintenance contract activities.
•    Provide functional guidance to staff assigned to assist in the administration of maintenance contracts.
•    Liaise with internal departments and external agencies in relation to maintenance activities.
•    Liaise with staff in Works Operations to ensure collaborative and effective use of City resources.
•    Research new products and methods relevant to maintenance of infrastructure and provide input on the same. 
•    Available to assist and cooperate in responding to works-related emergencies upon request by the City, ensuring timely support for urgent operational needs.
•    Voluntary enrollment in the winter maintenance program in a supporting role
•    Perform other duties as assigned.

Skills and Qualifications

• Successfully completed a three (3) year Civil Engineering program from a Community College and possess, or currently in the process of obtaining, a Certified Engineering Technologist (C.E.T) designation.
• A minimum of five years of municipal maintenance and construction experience.
• Have demonstrated ability to administer maintenance contracts and understanding of basic budget monitoring functions including demonstrated attention to detail.
• Able to read and interpret municipal engineering drawings, standards, specifications and contract documents. Ability to effectively administer maintenance contracts, including coordinating and directing contractors in the activities of the various maintenance contracts assigned.
• Have strong computer skills/aptitude in office software (i.e. Excel, Word, Hansen).
• Demonstrated leadership potential to provide functional guidance to seasonal inspection staff.
• Excellent verbal communication and interpersonal skills to effectively deal with residents, contractors, developers, utility companies, external agencies and other interested parties.
• Demonstrated tact and diplomacy when dealing with the public and elected officials.
• Effective decision making and problem solving skills with the ability to determine an effective course of action that drives progression.
• Strong organizational skills with the ability to manage multiple competing tasks.
• A current valid driver's license, possession of clean driving record and use of a reliable vehicle.
• To advance to the interview stage, the applicant must achieve a score of 65% or above on the technical assessment.