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Contract Administrator, HVAC & Mechanical Site

Req ID: 25785
Vacancy Type: Permanent 
Number of Positions: 1  
Closing Date: 12/10/2024

Job Summary

Reporting to the Supervisor, Facilities Maintenance Contracts, this position performs contract administration for the HVAC, Mechanical & Plumbing, and Service Contracts for city-wide facilities, some of the contracts include: Chiller & Cooling Towers, BAS, Water Chemical treatment, to name a few.

Duties and Responsibilities

  • Manage the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure.
  • Prepare effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts.
  • Ensure that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests.
  • Ensure contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City.
  • Monitor contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies.
  • Respond to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards.
  • Manage and coordinate applicable preventative maintenance (PM) as per contracts.
  • Conducts inspections and maintain the appropriate records.
  • Drive proactive problem-solving and root cause investigation when applicable.
  • Develop and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication.

Skills and Qualifications

  • Post-secondary education is required.
  • Bachelor in Mechanical Engineering is preferred.
  • Minimum 3-5 years work related experience in HVAC/Mechanical is required.
  • Minimum 3-5 years experience in budget management is highly preferred.
  • Minimum 3-5 years experience in developing, administering and maintaining contract agreements is highly preferred.
  • Minimum 3-5 years experience with knowledge of facility maintenance is highly preferred.
  • Excellent oral and written communication skills.
  • A valid Ontario driver's license with access to a vehicle is required.
  • Experience with Microsoft Office software and appropriate City programs (Infor, SAP Fiori, Concur, CMMS)
  • May require climbing ladders and working at heights.
  • Exposure to computer keyboards and screens.
  • Primarily office environment with regular site visits.

Hourly Rate/Salary: $ 76,313.00 - $ 101,753.00 
Hours of Work: 35 
Work Location: 950 Burnhamthorpe Rd W 
Department/Division/Section: CPS/Corporate Services Dept , CPS/Corporate Business Services Division , Energy Mgt & Facilities Mntce 
Non-Union/Union: Non Union 



We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act. 

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent. 

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. 

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.   

   

 

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