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Administrator Contracts

Req ID: 28333 
Vacancy Type: Temporary 
Contract Duration: 18 months
Number of Positions: 1  
Closing Date: 07/10/2026

Job Summary

Under the guidance of the Manager, Facilities Service Operations, the Contracts Administrator oversees the day-to-day administration of service contracts and vendors across a number of City of Mississsuaga facilities. This role ensures efficient, safe and reliable administation of cleaning, custodial and janitorial service contracts to support organizational objectives and provide exceptional experience for staff and the public using the facilities in the portfolio. The successful candidate will also participate in the procurement of the services covered in the portfolio.

 

Duties and Responsibilities

  • Create work orders based on service requests and issue
  • Process incoming invoices.
  • Site visits to review new and ongoing issues. 
  • Coordinate work with vendors staff.
  • Responsible for completing scheduled and non-scheduled inspections
  • Responsible for all aspects of accurate documentation and inspection records
  • Responsible for developing and administering service contracts.
  • Responsible for budget control of the contracts
  • Participates in the tendering process of service contracts
  • Performs necessary on-site inspections to confirm contractors have required tools and equipment to complete work in a safe manner as per all related and legislated Health and Safety guidelines. 
  • Performs other duties as assigned.
  • Provides ad hoc assistance on projects/initiatives within the unit/team.

Skills and Qualifications

  • Post-secondary education
  • 3-5 years experience in cleaning, janitorial and custodial services
  • Excellent oral and written communication skills.
  • A valid driver's license with access to a vehicle.
  • Experience with SAP is an advantage
  • Experience with Microsoft Office software and appropriate City programs.
  • May require climbing ladders and working at heights. Exposure to computer keyboards and screens. 
  • Primarily office environment with regular site visits.

Hourly Rate/Salary: $44.27 - $59.03 (Salary $80,567 - $107,426)
Hours of Work: 35 hours per week
Work Location: Civic Centre
Hybrid Workplace (For full-time permanent and temporary positions)
Organization Unit: CMS/Facility Service Operations
Department/Division/Section: CMS/Community Services Dept , CMS/Facilities & Property Management , Facility Service Operations
Non-Union/Union: Non Union

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to recruitment.accommodation@mississauga.ca citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

 

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