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Administrative Assistant

Req ID: 27964 
Vacancy Type: Temporary 
Contract Duration: up to 1 year
Number of Positions: 1  
Closing Date: 03/31/2026

Job Summary

The role of the Administrative Assistant is to provide timely and accurate administrative and clerical support. Using advanced computer skills and strong organizational abilities, the role supports the efficient day-to-day operations of the team/department.

Duties and Responsibilities

  • Prepare and organize correspondence, reports, mail, spreadsheets and files.
  • Schedule meetings, conference calls and other events, including calendar maintenance.
  • Respond to general inquiries and requests for information; handle complaints and issues or redirect to the appropriate contact.
  • Assist with fleet vehicle licensing including license plate replacements.
  • Perform basic budget tracking and data entry tasks.
  • Manage and maintain the sections Sharepoint site.
  • Support section projects, annual workplan, involvement in departmental/divisional committees and other requests as required.
  • Track, input and prepare time and reporting data in SAP.
  • Process approved invoices for payment in SAP Concur including related activities.
  • Create and maintain records related to driver safety and compliance, including the City’s Commercial Vehicle Operator Registration (CVOR).
  • Prepare, organize and facilitate Corporate Collision Review Committee meetings.
  • Use information stored within the unit/team and/or available without special authorization.
  • May provide functional guidance to junior staff.
  • Perform other duties as assigned.

Skills and Qualifications

  • Graduation from a post-secondary program in administrative or business support, along with 1-3 years progressive experience in an administrative role.
  • Strong keyboarding and computer skills, with demonstrated proficiency in Microsoft Office programs and Sharepoint.
  • May require some light lifting of supplies/materials.

Prolonged exposure to computer keyboards and screens. Primarily office environment.

Hourly Rate: $26.29 - 35.06
Hours of Work: 40
Work Location: Mavis Yard: Common Building
Work Model: Fully Onsite 
Organization Unit: T&W/Fleet Training & Compliance
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Works Operations & Mntce Division , Service Centre
Non-Union/Union: Non Union

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to recruitment.accommodation@mississauga.ca citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

 

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