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Administrative Assistant

Req ID: 25222
Vacancy Type: Permanent 
Number of Positions: 1  
Closing Date: 07/15/2024

Job Summary

Provide timely and accurate administrative and clerical support.  Using advanced computer skills and strong organization abilities, aids in the efficient day-to-day operation of the team/ department.

Duties and Responsibilities

Under the direct supervision of the Facility Manager, the successful candidate will perform a variety of administrative support duties for the business unit.  Duties will include, but not limited to:

  • Prepare correspondence, reports, agendas, minutes, manuals, documents and spreadsheets
  • Perform a variety of clerical duties, including opening, sorting, preparing and distributing mail, maintaining current accounts, files, works in progress financial files, photocopying
  • Preparing deposits, maintaining cash control records, ensuring compliance to cash handling and inventory standards
  • Coordinating meetings, ordering supplies, preparing  journal vouchers and Concur invoice payments
  • Deal with public inquiries as it relates to programs, services and rentals in the community centre 
  • Liaise with customers regarding rental set ups and Municipal Alcohol Policy (MAP) functions
  • Enter all payroll data into SAP for Part Time and Full Time Staff and provide SAP support with requisitions
  • Maintain central filing systems using OMNIRIM and by following records retention by-laws
  • Assist, when required, with completing Quest 2 evaluations on programs as a member of the facility team
  • Participate regularly in Manager On Duty Shifts which includes the flexibility to work evenings and weekends
  • Perform other related duties as assigned

Skills and Qualifications

  • Graduation from a post-secondary program in administrative/business support or related program
  • 2 to 3 years administrative experience or equivalent combination of education and experience
  • Advanced MS Office, including Word, Excel, PowerPoint, basic knowledge of Access or Visio
  • Experience with SAP time and labour
  • Experience with MS Outlook: e-mail, tasks, meetings, scheduling of calendars
  • Experience with SAP Concur Invoice, SAP Fiori
  • Experience with Recreation Management Software
  • Previous cash handling experience
  • Excellent organizational, oral and written communication skills
  • Strong ability to multi-task and deal effectively with all levels of staff and the public
  • Ability to prioritize and meet deadlines in a fast paced environment
  • HIGH FIVE ® Principles of Healthy Child Development and Quest 2 Certifications are required (or willing to obtain within the first 6 months of start date)
  • Standard First Aid/CPR C certification is required


Hourly Rate/Salary: $ 51,800.00 - $ 69,067.00 
Hours of Work: 35 
Work Location: 3450 Morning Star Drive, Mississauga
Department/Division/Section: CMS/Community Services Dept , CMS/Recreation & Culture Division , North District 
Non-Union/Union: Non Union 

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act. 

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent. 

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. 

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.   



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